Important Accounts Payable Information on Invoice Approvals before Winter Recess

Due to the upcoming winter break (December 23–January 2), there is a need to adjust the normal payment schedule for purchase order invoices in order to meet vendor payment terms. Please note the following:

• Financial managers will have a shortened time period to review and respond to the invoice approval email.
  • All purchase order invoices entered on December 15 and 16, and that are under $5,000, will require financial managers to review and submit a request to hold the invoice by 4:30 p.m. on Friday, December 19. The requests should be made by responding to the invoice approval email if:
    • Goods or services have not been received, or
    • The invoice does not belong to your department

• If everything in the invoice is correct, no action is required, and the invoice hold will be released to pay according to the terms of the invoice.
  • NOTE: Invoices greater than or equal to $5,000 and processed on December 15 and 16 must receive a written response approval by 4:30 p.m. on Friday, December 19 to have the holds released and pay out per vendor terms.

• All other invoices entered on December 17, 18, 19 and 22will follow normal approval process when the University resumes business on January 5.

If you have any questions, please contact accounts.payable@usi.edu.