Purpose/Type of the Event
Mission of Events: What is the goal of your event to help grow your organization as a whole or the university.
These events must support the mission of the USI Department, registered student organization, and/or the University of Southern Indiana.
USI department events: events hosted by USI Departments, colleges, athletics, or other divisions.
Registered student organization events: events hosted by registered USI Student
Guidelines to request a space
USI departments and registered student organizations may request space up to one year in advance. The space will be confirmed at the time of the request unless it is space that Special Events and Scheduling does not have priority over (i.e. academic space, conference center). Requests will not be put on a waiting list for events more than one (1) year in advance. All reservation requests are scheduled according to the date that they were received by Special Events and Scheduling.
Special Events and Scheduling reserves space for USI entities before reserving space for external (non-USI) groups; however, USI entities may keep in mind the following timeline when submitting requests for space. USI Departments and Student Organizations are notified reminding them to turn in their reservation requests before reservations are opened to external groups.
- After April 1st, requests from non-USI entities are honored on a first come, first-served basis for reservations August 1st – December 31st.
- After November 1st, requests from non-USI entities are honored on a first come, first-served basis for reservations January 1st – July 31st.
Fees and Charges for USI Departments and Student Organizations
Departments and student organizations may not incur a facility rental or event services fee; however, additional fees may include:
- USI Dining catering charges
- IT support and audio/visual charges
- Public Safety services
- Facility Operations and Planning charges
- Additional personnel charges
The student organization agency account number should be used for all documentation for event related charges, even if a department has agreed to pay for specific event-related charges. An internal funds transfer may be made to reimburse the student organization account from a department account after the student organization account has been charged for the event-related charges.
