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Change is never easy, and we know this is a challenging time as you navigate recent announcements affecting programs and operations at Oakland City University. We want you to know that your educational journey doesn’t have to pause.

At the University of Southern Indiana, we are fully committed to helping you transition seamlessly so you can stay on track with your education journey. We’ve designed this dedicated page specifically for you to explore our programs, access resources, learn about credit transfers and continue your education with minimal interruption.

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Candidate Travel

Travel Procurement

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Candidate Travel refers to travel by individuals invited by authorized University personnel to interview for a posted position. Travel Procurement assist departments in arranging air and/or lodging for candidates, as outlined below:

PART 1: SUBMIT A TRAVEL REQUEST

Submit a Candidate Travel Arrangements Request form via Qualtrics for each candidate needing airfare and/or lodging.

  • Note: If no travel is required, then skip the form and proceed to Part 3: Request Reimbursement.
PART 2: ARRANGE TRAVEL

1. Airfare Requested:

    • Travel Procurement emails the candidate to collect required flight details
    • Faculty/Staff ACTION: Notify the candidate to expect this email; you'll be CC'd

2. Flight Itinerary:

    • Travel Procurement sends a proposed itinerary to the department contact
    • Faculty/Staff ACTION: Approve the itinerary or consult the candidate before confirming

3. Finalized Plans:

    • Travel Procurement shares confirmed travel details (airfare/lodging) with the department
    • Faculty/Staff ACTION: Forward the finalized itinerary to the candidate

4. Expense Reporting:

    • Travel Procurement will submit the Pre-Approval and Expense Report in Emburse Enterprise to reconcile travel purchases made with their Travel Card
PART 3: REQUEST REIMBURSEMENT

If your candidate(s) will incur travel expenses* that you would like to reimburse, then before their arrival, complete the following steps:

  1. Discuss the reimbursement with a department financial manager.
  2. Email USI Chrome River Helpdesk to request Accounts Payable create a Banner ID for the candidate(s). Include their name(s) and their email address(es).
  3. After the creation of the Banner ID(s), Travel Procurement will set up the Emburse Enterprise (formerly Chrome River) account(s).
  4. You or an assistant may then submit an Expense Report, in Emburse, on each candidate's behalf.

For Questions: Email the USI Chrome River Helpdesk. Accounts Payable will respond.

*Eligible expenses include bag fees, airport parking, the actual cost of meals, ground transportation (e.g., car rental/fuel, rideshare), and mileage. Itemized receipts are required for all expenses except mileage.

If candidate meals are purchased with a personal card, then submit an employee reimbursement in BuyUSI. Contact Procurement if you have questions about BuyUSI. Refer to Section B.26, Expenditures for Hospitality Search Committee Guidelines, in the University Handbook.

Connect With
Travel Procurement

(812) 465-1058